Staff Vacancies

Join our Administration Team

 

 

Job Title: Administrative Assistant

Location: Tadley Medical Partnership, Morland Surgery, 42 New Road, Tadley, RG26 4AN
Reports To: Administration Manager
Hours: 19.5 hours per week

Monday 1300 -1730

Tuesday 1300 – 1700

Thursday 1300 – 1700

Friday 0900 - 1700

 

About Us:

Tadley Medical Partnership is a busy, friendly, and well-established medical practice providing high-quality care to our patients. We are currently looking for dedicated and professional Administrator to join our team.   

Job Summary:

This is a high intensity role and requires the ability of multitasking whilst keeping accurate records.

The Medical Administrative Assistant supports the day-to-day of the administrative operations of the GP surgery. This role involves a wide range of tasks, including, Clinical coding, Clinical document processing, handling patient records and assisting clinical and administrative staff.

We follow strict protocols to maintain patient safety and patient records. 

Key Responsibilities:

General Administration:

  • Handling incoming and outgoing post, emails, and internal communications.
  • Photocopying, scanning, filing, and archiving documents.
  • Maintaining an accurate and organised filing system (electronic and paper).

Patient Records and Data Management:

  • Reviewing and work flowing clinical and non-clinical documents to the appropriate clinicians or teams.
  • Handling incoming and outgoing post, emails, and internal communications.
  • Scanning, electronic filing, and archiving documents.
  • Maintaining an accurate and organised filing system (electronic and paper).

General Administration:

  • Updating and maintaining patient records on the EMIS and Docman clinical systems
  • Reviewing and clinical coding new patient records correctly.
  • Assisting with patient registrations, deductions, and recalls.
  • Ensuring the confidentiality and accuracy of all patient data.

Person Specification:

Essential:

  • Previous experience in an administrative role, ideally in a Primary healthcare setting.
  • General understanding of medical terminology
  • Experience of working through multiple systems at the same time in a time-efficient manner, including Microsoft Office and clinical systems.
  • Effective organization and priority-setting of work and attention to detail.
  • Strong oral and written communication
  • Commitment to patient confidentiality and GDPR compliance

Desirable:

  • Knowledge of NHS systems and procedures.
  • Experience with EMIS, Docman, or similar clinical software.
  • Understanding of medical terminology.
  • Experience working in a GP surgery or similar environment.

Additional Information:

  • A commitment to patient confidentiality and GDPR compliance is essential.
  • The role may require flexibility in working hours to meet the needs of the surgery.
  • DBS clearance may be required.

How to Apply:
Please apply for this post via Indeed or NHS Jobs: https://www.jobs.nhs.uk reference
number: A2237-25-0004

Rural West Primary Care Network – Vacancy for a PCN Care Co-ordinator for Long Term Conditions (Cardiovascular Disease)

The Rural West Primary Care Network (PCN) is looking to recruit a second cardiovascular 
disease (CVD) Care Co-ordinator, to work alongside the existing CVD Care Co-ordinator and 
as part of our PCN’s wider team to enhance our friendly, busy network of practices. The 
Network consists of two GP Partnerships in north Hampshire; Tadley Medical Partnership and 
Watership Down Health, with surgeries in Kingsclere, Overton, Oakley and Tadley.
The main purpose of this role is to provide administrative support to patients across the Rural
West PCN with long-term Conditions (LTC); specifically, those people with cardiovascular 
disease (CVD), high blood pressure, heart disease and strokes. This is a non-clinical role, but 
the successful candidate will play a key role in proactively identifying and working with these
patients, their families and carers to improve the ongoing management of their condition. 
The postholder will work closely with the GPs, nurses and the wider practice teams, to make 
sure that patients with CVD receive the very best care and reviews according to individual 
need. The role involves giving patients the opportunity for health reviews to manage and 
improve their long-term health and wellbeing, as well as encouraging those less engaged.
This non-clinical role is administrative rather than patient facing, but patient contact by 
telephone is a key element, as the role involves organising appointments directly with the 
patients. The postholder will provide support to patients as a regular point of contact for CVDrelated needs, as well as supporting the clinical teams as they provide patient care. This will 
include managing blood pressure information coming into our sites.
The postholder will enable registered patients to access the services and support they require 
to meet their health and wellbeing needs, helping to improve people’s quality of life. They will 
work alongside our Social Prescribing link workers and Health and Wellbeing Coaches to 
provide an all-encompassing approach to personalised care and enable people to navigate 
through the health and care system. The postholder will also work with a diverse range of 
people from different cultural and social backgrounds.
Applicants will need excellent administration, interpersonal and communication skills and be 
organised, motivated and empathetic. The ability to work confidently and effectively in a varied 
and sometimes challenging environment is essential. The postholder will preferably have 
experience of working in a primary care setting, ideally in health, social care or other support 
roles. Please see the Job Description and person specification on NHS Jobs for more detail. 
The post is full time i.e. 37.5 hours per week, Mondays to Fridays and is predominantly surgery 
based. It requires travel across the Network to the surgeries of both Partnerships, so flexibility 
of working and access to private transport is essential. 
Please apply for this post via Indeed or NHS Jobs: https://www.jobs.nhs.uk reference
number: A2237-25-0006
The closing date for applications is Sunday 3
rd August 2025 and we expect to interview on 
Wednesday 13
th August 2025. 
For an informal discussion of the role please email Elizabeth Allison, Rural West Primary Care 
Manager on elizabeth.allison6@nhs.net (Mondays and Wednesdays to Fridays

Page last reviewed: 21 July 2025
Page created: 10 December 2019